Tuition, plans, and receivables — in the same system as the student
Billing that lives apart from enrollment means chasing balances in one system while graduating students in another. DriverTrack ties money to the student record.
The rule: If your program participates in Title IV, disbursement records must reach ED within 15 days and Direct Loan/Campus-Based funds must be reconciled monthly — billing data and aid data cannot live in different worlds. § 34 CFR 668
Before & after
What payments & billing looks like without a system
Payment plans tracked in spreadsheets, enforced by memory
Scheduled plans with automatic status on every student — current, behind, complete
Card-present, online, and phone payments in three different tools
Accept payment online, in person, or on a mobile device against the same ledger
Refund calculations done ad hoc when a student withdraws
Withdrawal dates and program progress in the same system your refund policy needs
Capabilities
Inside Payments & Billing
Flexible plans
Deposits, installments, third-party sponsors, and employer billing.
Compliant processing
FERPA-conscious data handling and NACHA-compliant ACH.
Receivables view
Outstanding balances by student, cohort, and program.
Sponsor & carrier billing
Bill employers and agencies directly for sponsored students.
From the library
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